New Organizer Reference

Email & Google Apps

All PyLadies locations will have their own general email address (e.g. You and your other co-organizers can manage that email address how you’d like (e.g. all co-organizers can log in; all email is forwarded; only one organizer manages it; etc).

The email account management is setup with Google Apps. Therefore, every address also has Google Drive. We highly encourage you to use Google Drive for form collection of any sort, document management, etc.

You can also leverage the Google Apps account with your own local Google+ Community/Profile page, Google Contacts & Calendar, and the like.

It is also good practice to keep personal and PyLadies communications separate. You can easily do this if you use the Chrome browser and setup two separate profiles - one for personal and one for PyLadies.

Account & Password Management

Please sign up for all accounts related to your PyLadies location with the email address. This is so that handover to a future organizer is a lot smoother, and account recovery is easier.

We highly suggest you use a unique password for each account you use for your PyLadies location. LastPass is a password manager (so you don’t have to remember every unique password) that allows you to create unique and difficult-to-guess passwords, as well as save them for you.

LastPass also allows you to share passwords with folks; so you can setup your local PyLadies Facebook account, then store that password in LastPass, and allow your co-organizers to log in with that stored password by sharing it.


Whether it’s or another local event/community site, start the local group with the email address.

If your Meetup groups’ 6-month subscription is $89.94 USD (or equivalent) or more, please contact to request being added to the PSF Meetup Pro network and include a link to your group’s code of conduct.

Meetup subscription reimbursement requests should be submitted within 120 days from the start of a meetup subscription period or the reimbursement will not be approved. For example, if a meetup subscription period begins on June 25, 2018, the organizer may submit a grant request before June 25, 2018 or up to October 23, 2018.

Social Media

You are free and encouraged to use any social media that you’d like (be sure to register the account with your email address! See Account & Password Management).

Be sure to fill out the PyLadies Resource Form for data collection so we can be aware of your local “footprint” - both for PSF trademark reasons (to know if the use of the PyLadies name is legitimate) and for account recovery/handover process.

Logo Use & Adaptation

You may of course use the PyLadies Wordmark and PyLadies Geek logos for promotion, and/or alter them to adapt to your location. Check out our locations page for inspiration.

Please read our PyLadies Trademark Usage Policy, especially if you plan on using the logos to print merchandise for sale.

Global Website

When you’re ready to go public, you should add yourself to the PyLadies locations page. Please head over to Developing on the Global PyLadies Website to get started!

Local Website

Have a few minutes? Or want to make a local event around creating your local PyLadies website? Awesome! Please head over to Creating your own Local Website to get started!